How to Conduct a Successful Remote Board Meeting

Remote board meetings are an online version of a traditional face-to-face board meeting. You and your fellow attendees connect via an online, secure, and easy-to-use platform. Instead of spending time or money on travel costs, your team can join the meeting from the comfort of their own office or at home.

The first step in having a successful remote meeting is to select the most effective video conference software. It should be safe, easy to use and include a variety of useful tools. When you’ve chosen the right one, make sure to do a test run before the meeting to ensure all participants are comfortable with the program and can begin quickly.

You should also read the rules and regulations of your state that govern remote meetings. There could be legal restrictions that you need to consider therefore, you should consult your board’s administrator or attorney to make sure you’re compliant prior to arranging a remote meeting.

Another aspect of etiquette for virtual meetings that’s worth considering is to turn off your microphone when you’re not speaking to let other participants be able to see the conversation clear. This also helps to keep the meeting on course by avoiding unnecessary interruptions which can cause stress for everyone involved.

Final point: Before you start, set specific goals and time limits. This way, you can keep the meeting on track and be sure to complete all items on your agenda. This will help keep the remote board members involved and focused during the call.

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